Moving to Washington DC
Inter-American Defense College
This chapter aims to assist Advisors and Students in preparing the documents and other requirements they will need during their stay in the United States. Particularly upon arrival they must submit a number of documents that should they fail to bring, could negatively affect their welfare and that of their families. It also recommended to keep at least one copy of each document and if possible to keep scanned digital copies. Appendices A and C provide checklists to help you fulfill your requirements.
Passports and Visas
You have been designated to take part in an official mission formalized by means of a resolution or decree. This allows for the issuing of the appropriate passports and visas. Be sure to bring these documents. You will need to submit them to the Personnel Section during registration.
All Students shall obtain A-2 Visas without exception. Students arriving with visas other than an A-2 Visa may get assistance to correct this from the Personnel Section.
NOTE: Advisors must obtain a G-4 Visa.
The organization responsible for your appointment should request your visa at the United States Consulate in your country; this process can take a long time, so the sooner you start, the better for you and your family.
It is recommended that Students carry their passport and visa with them at all times. The U.S. Visa is the authority to travel to the United States during the valid period; it has no relation to the period of stay in the United States. Form I-94 is the Department of Homeland Security’s Arrival/Departure Record issued to the Student. Rather than distributing a paper Form I-94, the Student’s passport and visa will be scanned generating an electronic arrival record. The U.S. Citizenship and Immigration Services will issue an automated Form I-94 to the Student when they enter the United States at their air or sea port of entry and place an admission stamp on the travel document. A paper version of the I-94 may be obtained at www.cbp.gov/I94. This date stamp, in conjunction with their travel orders, is the documentation that governs the Student’s status in the United States.
Each Student is responsible for his/her own travel documents. If there are any discrepancies, the Student should contact their embassy to correct the problem immediately. Only their embassy can change or renew a passport.
If mailing a passport, it should always be via “Registered Mail, Return Receipt Requested.”
To prevent substantial delays associated with the renewal of passports and visas, all Students are required to have a minimum of six (6) months remaining on their passport upon completion of training and returning to their country--this will also allow you sufficient time to move your household belongings and leave the country.
The processing of ordinary passports and tourist visas for visiting non-dependent family members will be the responsibility of each person and of the government authorities of your own country.
Immigration, Customs and Connecting Flights to Washington, D.C.
The time required to collect your luggage and go through immigration and customs inspection is long, so you should plan your flights to leave enough time (3 hours minimum) for any connections once you are on U.S. soil. Search for your arrival airport online, find out where it is located, and ensure that you know how to get to where you will be staying. It is advisable that you and your family members have an information card with basic information such as addresses and phone numbers upon arrival.
Résumés and Biographies.
Students: Please upload your Résumé and Personal Biography in PDF format to IADCMoodle.org (See Appendix B). This is to verify your profile as per College regulations, and will help us assign you to working groups for the different academic activities.
Advisors: The Résumés of military and civilian personnel assigned as Advisors will be used to place them in the position that best suits their skills. Please email your Résumé to email@example.com.
Student Registration Form
Students please follow instructions in Appendix B to find the Student Registration Form at IADCMoodle.org.
Family and School Records
1. Marriage Certificate: This document is a requirement to obtain Identification cards for both military and civilian personnel, as well as spouses and children.
2. Birth Certificates: Before issuing identification cards, the IADC Personnel Office will require copies of birth certificates of dependent children. This document will also be required by local education institutions as a prerequisite for enrolling school-age children.
3. Transcripts: To enroll children in private or public schools, parents are requested to submit the transcripts of the last three years of school, most schools require these to be translated -- the translation does not need to be official.
4. Vaccination Certificates: The immunization history of school-age children will be required for school enrollment. Children whose parents do not show immunization records from their country of origin will have to be vaccinated again in the United States, which could possibly entail unnecessary costs.
The following is the address of the Inter-American Defense College (IADC) that you can place in your GPS or give to whomever is driving you to the College.
Inter-American Defense College
210 B Street SW, Bldg. 52
Washington, D.C. 20319-5008
Share your travel plans prior to arrival with your points of contact here in the United States. Since the IADC is an institution that does not belong to the United States, but rather under the aegis on the Organization of American States through the Inter-American Defense Board, the entities responsible for the coordination of your arrival and settlement are the Heads of Delegation of each country to the IADB, Embassies and/or Military and Defense Attachés. Consequently, you must convey the information about your date of arrival in Washington D.C., the number of people accompanying you, as well as the number of suitcases and whether you need hotel reservations, to the entities responsible for your stay in Washington, D.C. This information will facilitate a proper reception at the airport and good coordination ahead of your arrival.
It is also important to report to the IADC Personnel Office upon arrival in Washington, D.C. for us to inform us about your situation and so that we can inform you on how to get to the College, schedules and other details. If you have any questions or concerns, please call the Personnel Office or Registrar (see Points of Contact for details), Monday through Friday between 09:00 and 16:00, except U.S. national holidays. You can also leave a voice message at any time of day.
What Not to Bring
Do not bring weapons of any kind. It is forbidden to bring weapons into the country and you may have problems trying to bring yours. Moreover, it is not necessary to bring sabers, daggers or military swords. Although military customs and traditions are respected at the College, it is an academic environment and none of the previously mentioned items are required during our ceremonies.
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Inter-American Defense College
The Inter-American Defense College (IADC), located on Fort Lesley J. McNair, was formally opened on 9 October 1962 when the Honorable Dean Rusk, then Secretary of State of the United States, presented the building and furnishings donated by the United States Government.
Established in 1962